Every day we use software for business and leisure and don’t even think twice about it. But if we do take a little time to analyze how software can help us managing our daily tasks and business projects, we might see how one single program can immensely boost our efficiency.

In business world software is primarily used for organization, increasing speed of tasks execution and later on for analysis of efficiency of the projects and activities. We often use spreadsheets and notes to organize our tasks, and thanks to specialized online solutions now we can do it much faster. Such tasks as data creation and manipulation and complex calculation used to take hell lot of time, and now they barely take a few minutes. And the same goes for project management systems that started gaining popularity thanks to the advanced features that not only allow managing tasks more productively, but also give opportunity to organize team efforts more efficiently and cut on the expanses and time spent.

In this article we are going to discuss how effective software can make project management easier for all the participants, including managers, team members and even clients.

As most of the managers can affirm, collaboration and communication is one of the most exhausting parts of the management, especially nowadays when hiring distant teams and freelance workers are pretty common practice in any business. Assigning tasks to them takes time and different approaches, because someone uses e-mails as a mean of communication, someone collaborates via Skype and someone can only be reached on the cell phone number. But with collaborative web- based system like Comindware workflow management software, for instance, managers can assign tasks and communicate with all the employees within one program. Such collaborative features allow responding quickly to the changes in the project. Thanks to e-mail notifications assignees will always know about the updates and deadlines of the tasks.

Some project management systems provide pre-designed solutions that make work in departments much easier. Human resources and software development tools, finance and administration software allow automating routine processes and save a lot of time that is usually spent on absolutely useless requests and paperwork.

The newest project management systems enable managers keeping in touch with the process even if they are on a business trip and don’t have access to their office computer. Thanks to mobile web-based versions of the products it’s possible to make changes in the project from any place that has Internet connection. Such features provide managers more freedom in their actions and movement. Also, these tracking features bring visibility into the projects, which allows not only managers but also clients to control the process.

Another thing that is definitely worth mentioning while discussing role of software in modern project management is that it allows dealing with multiple projects at the same time since from now on you don’t have to look for needed information in different files and folders. All you need is in one system and you have access to any information at any time of day or night.

Using all the benefits of such software in your work you will be able to achieve completely new quality level of project management.